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CORRECTION OF CLERICAL ERROR, CHANGE OF FIRST NAME (R.A. 9048 / R.A. 10172)

External Services

Republic Act No. 9048 and Republic Act 10172 authorizes the Municipal Civil Registrar to: a.) correct clerical or typographical errors in any entry, and b.) change of first name, sex and date of birth (month and day only) in the Civil Registry Office without need of a judicial order. However, any petition to correct error that would subsequently change the nationality and status of a person is not allowed and must be filed with the proper municipal court.

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Details

OFFICE/UNIT

MUNICIPAL CIVIL REGISTRAR’S OFFICE

CLASSIFICATION

Complex

TYPE OF TRANSACTION

G2C - Government to Citizen

WHO MAY AVAIL

All Filipino Citizens born within the Municipality of Sto. Domingo, Nueva Ecija

Requirements

# Checklist & Where to Secure
1

For Correction of Clerical Errors (CCE)

(R.A. 9048)

 

1.     Security paper of the document containing the entry sought to be corrected (1 original and 2 xerox copies)

Philippine Statistics Authority (PSA)

2.     Baptismal Certificate (2 xerox copies)

Church where the child was baptized

3.     Voter’s Certification/ Registration Records (2 xerox copies)

COMELEC

4.     School Records (2 xerox copies)

School where the child attended

5.     Employment Records (2 xerox copies)

Employer

6.     GSIS/ SSS/ PhilHealth/ PAG-IBIG Records (2 xerox copies)

GSIS/ SSS/ PhilHealth/ PAG-IBIG

7.     Valid ID’s (2 xerox copies)

Concerned agencies

8.     Other relevant documents

(2 xerox copies)

Issued by the government

9.     Community Tax Certificate

Municipal Treasurer’s Office

10.  Official Receipt

Municipal Treasurer’s Office

11.  Certificate of Indigency for indigent clients (2 xerox copies)

Municipal Social Welfare and Development Office (MSWDO)
2

For Change of First Name (R.A. 9048)

 

1.     Security paper of the document containing the entry sought to be change (1 original and 2 xerox copies)

Philippine Statistics Authority (PSA)

2.     NBI and Police Clearance (2 xerox copies)

NBI, PNP

3.     Certificate of Employment (COE) or Affidavit of Non-Employment

(2 xerox copies)

Employer/ PAO or Notary Public/ Mayor’s Office

4.     Baptismal Certificate (2 xerox copies)

Church where the child was baptized

5.     School Records

School where the child attended

6.     Voter’s Certification/ Registration Records (2 xerox copies)

COMELEC

7.     GSIS/ SSS/ PhilHealth/ PAG-IBIG Records (2 xerox copies)

GSIS/ SSS/ PhilHealth/ PAG-IBIG

8.     Medical Records (2 xerox copies)

Medical Doctor

9.     Business Records (2 xerox copies)

Client File

10.  Valid ID’s

Concerned Offices

11. Other relevant documents (2 xerox copies)

Issued by the government

12.  Affidavit of Publication for two (2) consecutive weeks from local newspaper (3 xerox copies)

Publisher

13.  Community Tax Certificate

(2 xerox copies)

Municipal Treasurer’s Office

14.  Official Receipt

Municipal Treasurer’s Office

15.  Certificate of Indigency for indigent clients (2 xerox copies)

Municipal Social Welfare and Development Office (MSWDO)
3

For Change of Gender, Date of Birth (Month and Day (R.A. 10172)

 

1.     Security paper of the document containing the entry sought to be change (1 original and 2 xerox copies)

Philippine Statistics Authority (PSA)

2.     NBI and Police Clearance (2 xerox copies)

NBI, PNP

3.     Certificate of Employment (COE) or Affidavit of Non-Employment (2 xerox copies)

Employer/ PAO or Notary Public/ Mayor’s Office

4.     Earliest School Records or Earliest School documents (2 xerox copies)

Elementary, Secondary or Tertiary School attended

5.     Medical Records/ Medical Certificate

(2 xerox copies)

Authorized Government Physician

6.     Business Records (2 xerox copies)

Client File

7.     Baptismal Certificate (2 xerox copies)

Church where the child was baptized

8.     Voter’s Certification/ Registration Records (2 xerox copies)

COMELEC

9.     Marriage Contract and Birth Certificates of Children (2 xerox copies)

Philippine Statistics Authority (PSA)/ MCRO

10.  Valid ID’s (2 xerox copies)

Concerned Offices

11.  Other relevant documents (2 xerox copies)

Issued by the government

12.  Affidavit of Publication for two (2) consecutive weeks from local newspaper (3 xerox copies)

Publisher

13.  Community Tax Certificate

Municipal Treasurer’s Office

14.  Official Receipt

Municipal Treasurer’s Office

15.  Certificate of Indigency for indigent clients (2 xerox copies)

Municipal Social Welfare and Development Office (MSWDO)

4 STEPS

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit the required documents.

1.1 Receive the required documents, check for completeness, verify and evaluate the authenticity of the documents and interview the client.

None

 

 

 

 

 

 

 

 

 

 

5 minutes

 

 

 

 

 

 

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

2. Pay the required fee at the Municipal Treasury Office by showing the Order of Payment. 

*Make sure to secure an Official Receipt that will be issued upon payment.

 

 

1. Issue Order of Payment and instruct the client to pay the required fee at the Municipal Treasurer’s Office

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Prepare the Petition Paper

 

 

CFN and Change of Gender and Date of Birth

PHP 3000

 

Correction of Clerical Error

PHP 1000

 

Migrant CFN and Change of Gender and Date of Birth

PHP 1000

 

Migrant CCE

PHP 500

 

None

5 minutes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5 minutes

 

 

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

 

 

 

 

 

 

 

 

 

 

Hannah Jasmine B. Centeno 

Municipal Civil Registrar

Civil Registrar’s Office

 

2. Return to MCRO and give the Official Receipt.

1. Record in the log book and assign petition number

 

 

 

 

2. Encode the OR Number and Petition Number in the Petition and print

None

 

 

 

 

 

 

None

5 minutes

 

 

 

 

 

 

5 minutes

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

3. Sign the Petition Paper

3.1 Prepare and post the notice at bulletin board for 10 days

 

 

 

3.2 Publish the petition for Change of First Name, Correction of Birth Date (month and day) and Correction of a Gender in a Newspaper of general circulation once a week for 2 consecutive weeks for CFN and Change of Gender and Date of Birth (Month and Day)

 

 

 

3.3 Render decision on the petition after the completion of posting or publication in a newspaper 

 

 

 

 

 

3.4 Forward petition to the Office of the Civil Registrar General, Quezon City for affirmation.

None

 

 

 

 

 

 

Publication Fee

PHP 5000

 

 

 

 

 

 

None

 

 

 

 

 

 

 

 

Courier Service Fee

PHP 300

5 minutes

 

 

 

 

 

 

5 minutes

 

 

 

 

 

 

 

 

5 minutes

 

 

 

 

 

 

 

5 minutes

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

Hannah Jasmine B. Centeno 

Municipal Civil Registrar

Civil Registrar’s Office

 

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

  1. Received the Affirmed Petition

4. 1 Prepare and sign the following documents:

          1. Endorsement

          2. Certification

          3. Certificate of Finality

          4. Annotated Civil Registry Documents

          5. Unannotated Civil Registry Documents

 

 

4.2 Forward the affirmed petition together with the supporting documents to PSA Regional Office, Pampanga.

None

 

 

 

 

 

 

 

 

 

 

 

 

 

None

 

 

 

 

 

 

 

 

10 minutes

 

 

 

 

 

 

 

 

 

 

 

 

 

5 minutes

 

 

 

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

 

 

 

 

 

 

 

Hannah Jasmine B. Centeno

Municipal Civil Registrar

Civil Registrar’s Office

 

 

TOTAL:

For CCE

PHP1,300.00

 

For CFN & Change of Gender and Date of Birth

PHP8,300

 

For Migrant CCE

PHP800.00

 

For Migrant

Change of Gender and Date of Birth

PHP1,300.00

1 Hour

 

NOTE:

  • AFFIRMATION OF THE PETITION MAY TAKE 4-9 MONTHS.

  • CLIENT WILL BE ADVISED TO FOLLOW-UP ON ITS STATUS VIA EMAIL, TEXT OR CALL.

 
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