Special cash advances are granted only under explicit authority of the agency head and only to duly designated employees for travel expenditures, including fares, per diems, lodging and other travel-related expenses and current operating expenditures of field offices where check payments are not feasible.
Step 1 of 4
Details
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OFFICE/UNIT |
OFFICE OF THE MUNICIPAL ACCOUNTANT |
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CLASSIFICATION |
Simple |
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TYPE OF TRANSACTION |
G2G - Government to Government |
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WHO MAY AVAIL |
All active Elective, Coterminous, Temporary, Casual, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija |
Requirements
| # | Checklist & Where to Secure | ||||
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| 1 |
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| 2 |
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| 7 |
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2 STEPS
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CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
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1. Submit the requirements to be reviewed and evaluated |
1.1 Evaluate submitted documents
1.2 Prepare Itinerary of Travel with computed travel allowance
1.3 Prepare Disbursement Voucher (DV)
1.4 Give the DV and SDs to the requesting employee |
None
None
None
None |
40 Minutes
1 Hour
4 Hours
5 Minutes |
CLARITA PUNTIL Admin. Aide II Accounting Office
CLARITA PUNTIL Admin. Aide II Accounting Office
CLARITA PUNTIL Admin. Aide II Accounting Office CLARITA PUNTIL Admin. Aide II Accounting Office
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2. Affix the signature of requestor employee’s Department/ Unit Head in the Box A of the DV and return it to the processor. |
2.1 Receive the DV and log it in the outgoing logbook.
2.2 Review DV and Supporting Documents (SD) as to completeness and correctness, and sign Box B of DV.
2.3 Submit the DV and SDs to the Municipal Treasurer’s Office for Certification of Fund Availability under Box C of the DV.
2.4 Submit the DV and SDs to the Municipal Mayor’s Office for Approval of Payment (Box D).
2.5 Return the approved/signed voucher together with the supporting documents to the Office of the Municipal Treasurer for the issuance of check.
2.6 Secure the signature of Municipal Mayor in the issued check.
2.7 Prepare the Accountant's Advice (AA)
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None
None
None
None
None
None
None |
5 Minutes
5 Hours
4 Hours
1 Working Day
4 Hours
4 Hours
1 Hour |
JEFF RAMOS Admin. Aide IV Accounting Office
RACQUEL P. DE LEON Municipal Accountant Accounting Office
JEFF RAMOS Admin. Aide IV Accounting Office
JEFF RAMOS Admin. Aide IV Accounting Office
JEFF RAMOS Admin. Aide IV Accounting Office
CRISTINA RAMOS Admin. Aide I Treasurer’s Office
CHARRI LYN ALLERA Admin Aide VI Accounting Office |
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3. Proceed to the Office of the Municipal Treasurer |
3.1 Release the check and AA and log it as released |
None |
10 Mins |
CARL LESTHER ADOR DIONISIO Municipal Treasurer Office of the Municipal Treasurer |
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TOTAL: |
None |
2 Working Days |
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