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External Services

This service facilitates the reimbursement of actual and necessary expenses incurred by government personnel or authorized individuals during official travel. The process involves submission of required documents such as an approved travel order, itinerary, certificates of appearance, and original receipts. Processing of reimbursement claim should not be more than 30 days after the event/ activity took place.

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Details

OFFICE/UNIT	OFFICE OF THE MUNICIPAL ACCOUNTANT
CLASSIFICATION	Simple
TYPE OF TRANSACTION	G2G – Government to Government
WHO MAY AVAIL	All active Elective, Coterminous, Temporary, Casual, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija

Requirements

Checklist & Where to Secure

Approved Travel Order per EO298

Requesting Employee

Approved Itinerary of Travel (2 Original Copies)

Requesting Employee

Certificate of Appearance/ Attendance (1 Original Copy and 1 Photocopy)

Agency visited/ Facilitator of event attended

Certificate of Travel Completed (2 Original Copies)

Requesting Employee

Plane/Boat/Bus Tickets, Boarding Passes, Terminal Fees (1 Original Copy and 1 Photocopy, if will reimburse the actual expense)

Requesting Employee

Hotel/ Accommodation Receipts, if applicable

Requesting Employee

Invitation Letter/ Communication Letter

Agency visited/ Facilitator of event attended

Duly Accomplished and Approved Certification on Appropriations, Funds and Obligation of Allotment (CAFOA)

Office of the Municipal Budget Officer

6 STEPS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit the required documents to be reviewed and evaluated	1.1 Records/logs and evaluates submitted documents 1.2 Prepare Disbursement Voucher (DV) 1.3 Logs the Disbursement Voucher (DV) 1.4 Return the DV to requesting office/party	None None None None	5 Minutes 45 Minutes 5 Minutes 10 Minutes	JEFF RAMOS Admin. Aide IV Accounting Office CLARITA PUNTIL Admin. Aide IV Accounting Office CLARITA PUNTIL Admin. Aide IV Accounting Office CLARITA PUNTIL Admin. Aide IV Accounting Office
Sign the Box A of the DV and return it to the processor. Proceed to the Municipal Treasurer’s Office and present the DV for Treasure’s signature in Box B. Proceed to the Office of the Mayor and secure payment approval. Proceed to the Municipal Treasurer’s Office and give the approved DV and SDs to processor.	2.1 Review DV and Supporting Documents (SD) as to completeness and correctness, and sign Box B of DV. 2.2 Return the signed DV to the requesting officer. 3. Certify the funds availability on Box B of the Return 4. Sign Box D (Approved for Payment) of the DV. 5.1 Prepare and print the check. 5.2 Have the check signed by the Municipal Treasurer and Municipal Mayor. 5.3 Prepare the Accountant’s Advice (AA).	None None None None None None None	3 Hours 10 Minutes 2 Hours 1 Working Day 4 Hours 12 Hours 40 Minutes	RACQUEL P. DE LEON Municipal Accountant Accounting Office JEFF RAMOS Admin. Aide IV Accounting Office CARL LESTHER ADOR DIONISIO Municipal Treasurer Treasurer’s Office ENGR. LEONIDO DE GUZMAN, JR. Municipal Mayor Mayor’s Office CRISTINA RAMOS Admin. Aide I Treasurer’s Office CRISTINA RAMOS Admin. Aide I Treasurer’s Office CHARRI LYN ALLERA Admin. Aide VI Accounting Office
Proceed to the Office of the Municipal Treasurer and sign the voucher (Box D – Received Payment) and receive the check and AA	6.1 Release the check and AA and log it as released	None	45 Minutes	CARL LESTHER ADOR DIONISIO Municipal Treasurer Treasurer’s Office
	TOTAL:	None	2 Working Days

Finish

PROCESSING OF CLAIMS – REIMBURSEMENT OF TRAVELLING EXPENSES

Details

Requirements

6 STEPS