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External Services

To facilitate the processing and release of benefits for employees who are retiring, separating form service, or availing of terminal leave. It covers the acceptance, evaluation, and verification of submitted requirements; computation of retirement, separation pay, and or/terminal leave benefits; and coordination with concerned offices to ensure accurate and timely payment. The process ensures that all legal, administrative, and documentary requirements are met in compliance with applicable laws, policies and regulations.

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Details

OFFICE/UNIT	HUMAN RESOURCE MANAGEMENT UNIT
CLASSIFICATION	Complex
TYPE OF TRANSACTION	G2G - Government to Government G2C – Government to Citizen
WHO MAY AVAIL	All active/inactive Elective, Coterminous, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija.

Requirements

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Checklist & Where to Secure

1

For Retirement and Separation:
Agency Clearance from money, property and legal accountability (1 original copy)	Human Resource Management Unit

2

Certified copy of employees leave card with computed leave credits as at last date of service (3 original copy)

Human Resource Management Unit

3

Approved leave application (3 original copy)

Human Resource Management Unit

4

Complete Service Records (1 original copy)

Human Resource Management Unit

5

Complete Service Records (1 original copy)

Human Resource Management Unit

6

Certified copy of appointment/NOSA showing highest salary received if the salary under the last appointment if not the highest (1 xerox copy)

Human Resource Management Unit

7

Affidavit of no Pending Case (3 original copy) notarized

Human Resource Management Unit

8

Computation of terminal benefits duly signed certified by Chief Accountant

Accounting and Internal Audit Office

9

Ombudsman Clearnce (1 original copy)

Office of the Ombudsman

10

GSIS Clearance (1 original copy)

GSIS Cabanatuan Branch

11

Statement of Assets, Liabilities and Net Worth (SALN) (1 original copy)

Personal Undertaking of the Retired/Separation

12

In case of resignation, employees’ letter of resignation duly accepted by Head of the Agency (3 original copy)

Personal Undertaking of the Retired/Separation

13

Death Certificate authenticated by PSA (1 original, 4 certified photocopies)

Philippine Statistics Authority (any branch)

14

Marriage contract authenticated by PSA (1 original, 4 certified photocopies)

Philippine Statistics Authority (any branch)

15

Birth certificate of all surviving legal heirs authenticated by PSA (1 original, 4 certified photocopies)

Philippine Statistics Authority (any branch)

16

Designation of the next of kin, notarized (1 original, 4 certified photocopies)

Philippine Statistics Authority (any branch)

17

Waiver of rights of children 18 years old and above, notarized (1 original, 4 certified photocopies)

Philippine Statistics Authority (any branch)

18

Affidavit of two disinterested parties that the deceased is survived by legitimate and illegitimate children (if any), natural adopted or children of prior marriage 1 original copy, 4 certified photocopies)

Philippine Statistics Authority (any branch)

4

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit complete requirements, then my follow-up after 2 working days thru text or call (HRMO)	1.1 Validate for completeness, authenticity and accuracy of the requirements presented 1.2 Advice client for the processing time. 1.3 Request for Obligation Request (ObR) as to allotment of budget for the current fiscal year 1.4 Request for Disbursement Voucher with validation of required documents for completeness and appropriateness (As per COA Circular No. 2012- 001, dated July 14, 2012) 1.5 Prepare and Sign Cheque certifying for funds availability 1.6 Prepare and Forward Accountant’s Advice to Landbank of the Philippines-Talavera	None None None None None None	30 Minutes 5 minutes 1 day 2 days 2 days 1 day	Robin G. Samatra Admin Officer IV HRMU Robin G. Samatra Admin Officer IV HRMU Mary Rose R. Ramos Budget Officer MBO Clarita Puntil Admin. Aide II Accounting Office Raquel De Leon Admin Officer IV Accounting Office Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office Charri-lyn Allera Admin. Assistant II Accounting Office
Proceed to the Accounting Office for the preparation of Disbursement Voucher and complete all necessary signatures for the approval of the claims.	2.1 Prepare the disbursement voucher validation of required documents for completeness and appropriateness (As per COA Circular No. 2012- 001, dated July 14, 2012)	None	30 Minutes	Clarita R. Puntil Admin. Aide I Accounting Office
Proceed to the Municipal Treasurer’s Office for the preparation and claiming of Cheque	3.1 Validate the accuracy and Authenticity of the disbursement voucher. 3.2 Prepare the cheque 3.3 Release the cheque	None None None	20 minutes 1 hour 10 minutes	Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office Cristina Ramos Admin. Aide I Treasurer’s Office
4. Encash the cheque at the Landbank of the Philippines – Talavera Branch	4. Process the request of the cheque holder	None	15 minutes	Landbank of the Philippines – Talavera Branch employee
	TOTAL:	None	6 days 2 hours and 50 Minutes

Finish