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PAYMENT FOR PETTY CASH TRANSACTIONS

Internal services

    This transaction refers to the disbursement and liquidation of small-scale, urgent, and miscellaneous expenses specifically reimbursements of petty expenses by employees and payment of their travelling expenses which are paid through the Petty Cash Fund (PCF).

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Details

OFFICE/UNIT

OFFICE OF THE MUNICIPAL TREASURER

CLASSIFICATION

Simple Transaction

TYPE OF TRANSACTION

G2G – Government to Government

WHO MAY AVAIL

Employees of LGU Sto. Domingo

Requirements

# Checklist & Where to Secure
1

For Reimbursement of purchase of goods

      Duly signed and accomplished Petty Cash Voucher (2 Original Copies)

 Municipal Accounting Office
2
      Sales Invoice or Reimbursement Expense Receipt, whichever is          applicable (1 Original Copy) Supplier of Goods
3
      Duly accomplished Certification on Appropriations, Funds, and        Obligation of Allotment (2 Original Copies) Municipal Budget Office
4
      Purchase Request form (2 Original Copies) End-User Office
5
      Purchase Order duly received by COA (2 Original Copies) General Services Office
6
      Fully Accomplished and signed Abstract of Canvass (2 Original       Copies) General Services Office
7
      Inspection and Acceptance Certificate (2 Original Copies) General Services Office 
8

For Reimbursement of Purchase of Service

      Duly signed and accomplished Petty Cash Voucher (2 Original Copies)

 Municipal Accounting Office
9
      Service Invoice or Reimbursement Expense Receipt, whichever         is applicable (1 Original Copy) Supplier of Services
10
      Duly accomplished Certification on Appropriations, Funds, and        Obligation of Allotment (2 Original Copies) Municipal Budget Office
11
      Program of Works (2 original Copies Municipal Engineering Office
12
      Payroll (2 Original Copies) Municipal Engineering Office
13

For Reimbursement of Travelling Expenses

      Duly signed and accomplished Petty Cash Voucher (2 Original Copies)

 

Municipal Accounting Office
14
      Duly accomplished Certification on Appropriations, Funds, and        Obligation of Allotment (2 Original Copies) Municipal Budget Office
15
      Itinerary of Travel (2 Original Copies) Municipal Accounting Office
16
      Certificate of Travel Completed (2 Original Copies) Municipal Accounting Office
17
      Travel Order (2 Original Copies) Claimant
18
      Certificate of Appearance (1 Original Copy) Training Provider or Agency Appeared to
19
      Official Receipt for Registration Fees, if applicable (1 Original             Copy) Training Provider
20
      Invitation Letter or Communication Letter (1 Photocopy) Training Provider

2 STEPS

 

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Present petty cash vouchers with complete requirements and signatures ready for payment

1 Check and verify documents and signatures

 

 

None

 

 

 

 

5 minutes

 

 

 

 

 

JOSEPHINE R. SAMATRA

Revenue Collector Clerk III

Municipal Treasury Office

 

 

2. Receive Cash and sign portion of voucher for the receipt of payment

2. Give cash equivalent to amount in voucher and Instruct claimant to sign portion of the voucher for the receipt of payment.

None

5 minutes

JOSEPHINE R. SAMATRA

Revenue Collector Clerk III

Municipal Treasury Office

 

TOTAL

 

None

10 minutes

 
Finish