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Step 1 of 4

Internal services

Regulating Expenditure for the Operation of Municipal Government.

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Details

OFFICE/UNIT	MUNICIPAL BUDGET OFFICE
CLASSIFICATION	Simple
TYPE OF TRANSACTION	G2G – Government to Government G2C – Government to Citizen
WHO MAY AVAIL	All Municipal Officials and Employees, Municipal-based NGA’s

Requirements

Checklist & Where to Secure

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Salary and Other Personal Benefits 1.1 Salary of Regular, Casual and Contractual Employees
Payroll	Municipal Accounting Office
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Daily Time Record	Respective Employee
1.2 Representation and Transportation Allowance (RATA)
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
RATA Payroll	Municipal Accounting Office/ Human Resource Management Section
1.3 Clothing Allowance
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Payroll	Municipal Accounting Office/ Human Resource Management Section
1.4 Subsistence, Laundry, and Quarter Allowances
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Payroll	Municipal Accounting Office/ Human Resource Management Section
1.5 Overtime Pay
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Disbursement Voucher/ Payroll	Municipal Accounting Office/ Human Resource Management Section
Special Order	Municipal Mayor’s Office
1.6 Midyear bonus, Year-end bonus Cash Gift
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Payroll	Municipal Accounting Office/ Human Resource Management Section
1.7 Terminal Leave Benefits
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Budget Office
Certificate of Leave Credits	Municipal Accounting Office/ Human Resource Management Section
Disbursement Voucher	Human Resource Management Section
Service Record	Municipal Budget Office
1.8 Loyalty Cash Award/ Incentives
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Accounting Office/ Human Resource Management Section
Service Record	Municipal Budget Office
1.9 First Salary of Regular Employee
Certification on Appropriations, Funds and Obligation of Allotment	Resource Management Section
Certified true copy of Oath of Office	Municipal Budget Office
Certificate of Assumption	Client availing the Services
Statement of Assets, Liabilities, and Net Worth	Respective Employee
Daily Time Record	Municipal Budget Office

Travelling/Training and Expenses
Certification on Appropriations, Funds and Obligation of Allotment	Client availing the Services
Itinerary of Travel	Resource Management Section
Travel Order	Client availing the Services
Certificate of Appearance	Municipal Budget Office

Utility expenses
Certification on Appropriations, Funds and Obligation of Allotment	Respective Service Provider
Statement of Bill	Municipal Budget Office

Telephone/ Communication Services
Certification on Appropriations, Funds and Obligation of Allotment	Respective Service Provider
Statement of Account/ Billing Statement	Municipal Budget Office

Procurement- Infrastructure 5.1 (For Bidding)
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Engineering Office
Program of work and Detailed Estimates	Municipal Engineering Office
Bidding Documents	Requesting Department/ Office
Purchase Request	Municipal Budget Office
5.2 (Non- Bidding)
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Engineering Office
Program of work and Detailed Estimates	Municipal General Services Office
Purchase Order	Municipal Engineering and Accounting Office
Canvass	Requesting Agency
Purchase Request	Municipal Engineering and Accounting Office
Abstract of canvass	Municipal Budget Office

Procurement- Goods 6.1 (For Bidding)
Certification on Appropriations, Funds and Obligation of Allotment	Municipal Engineering Office
Bidding Documents	Requesting Agency
Purchase Request	Municipal Budget Office

6.2 (Non- Bidding)
Certification on Appropriations, Funds and Obligation of Allotment	Requesting Agency
Purchase Request	Municipal General Services Office
Purchase Order	Municipal Engineering and Accounting Office
Canvass	Municipal Engineering and Accounting Office
Abstract of canvass	Municipal Budget Office

Repair and Maintenance of Equipment and Motor Vehicles
Certification on Appropriations, Funds and Obligation of Allotment	Municipal General Services Office
Purchase Request	Municipal General Services Office
Pre-Repair Inspection Report	Municipal General Services Office
Purchase Order	Municipal Budget Office

Assistance to Individual in Crisis (AICS)
Certification on Appropriations, Funds and Obligation of Allotment	Mun. Social Welfare and Development Office
Social Case Study	Client availing the Services
Certificate of Eligibility	Client availing the Services
Medical Certificate	Municipal Budget Office

Burial Assistance
Certification on Appropriations, Funds and Obligation of Allotment	Client availing the Services
Death Certificate

2 STEPS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit the appropriate requirements	1.1 Accept and review the Certification on Appropriations, Funds and Obligation of Allotment and check the supporting documents 1.2 Assign Control Number for the Certification on Appropriations, Funds and Obligation of Allotment 1.3 Record the Certification on Appropriations, Funds and Obligation of Allotment to the logbook/ appropriate ledger 1.4 Certify the existence of available appropriation and affix signature on the Certification on Appropriations, Funds and Obligation of Allotment	None None None None	3 Minutes 3 Minutes 5 Minutes 5 Minutes	Mary Ann Natividad Admin Assistant Budget Office Mary Ann Natividad Admin Assistant Budget Office Mary Ann Natividad Admin Assistant Budget Office Mary Rose Ramos Municipal Budget Officer Budget Office
2. Receive the approved OBR	2. Release the Certification on Appropriations, Funds and Obligation of Allotment to the client	None	1 Minutes	Mary Rose Ramos Municipal Budget Officer Budget Office
	TOTAL:	None	15 Minutes

Finish

PROCESSING OF CERTIFICATION ON APPROPRIATIONS, FUNDS AND OBLIGATION OF ALLOTMENT

Details

Requirements

2 STEPS