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PAYMENT FOR PETTY CASH TRANSACTIONS

External Services

This transaction refers to the disbursement and liquidation of small-scale, urgent, and miscellaneous expenses incurred by various offices of the Municipality of Sto. Domingo, Nueva Ecija which are paid through the Petty Cash Fund (PCF).

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Details

OFFICE/UNIT

OFFICE OF THE MUNICIPAL TREASURER

CLASSIFICATION

Simple Transaction

TYPE OF TRANSACTION

G2B – Government to Business

WHO MAY AVAIL

Supplier of Goods and Services

Requirements

# Checklist & Where to Secure
1
For Purchase of goods  
Duly signed and accomplished Petty Cash Voucher (2 Original Copies) Municipal Accounting Office
2
Sales Invoice or Reimbursement Expense Receipt, whichever is applicable (1 Original Copy) Supplier of Goods
3
Duly accomplished Certification on Appropriations, Funds, and Obligation of Allotment (2 Original Copies) Municipal Budget Office
4
Purchase Request form (2 Original Copies) End-User Office
5
Purchase Order duly received by COA (2 Original Copies) General Services Office
6
Fully Accomplished and signed Abstract of Canvass (2 Original Copies) General Services Office
7
Inspection and Acceptance Certificate (2 Original Copies) General Services Office
8
For Purchase of Service  
Duly signed and accomplished Petty Cash Voucher (2 Original Copies) Municipal Accounting Office
9
Service Invoice or Reimbursement Expense Receipt, whichever is applicable (1 Original Copy) Supplier of Service
10
Duly accomplished Certification on Appropriations, Funds, and Obligation of Allotment (2 Original Copies) Municipal Budget Office
11
Program of Works (2 original Copies) Municipal Engineering Office
12
Payroll (2 Original Copies) Municipal Engineering Office

2 STEPS

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Present petty cash vouchers and Sales Invoice/ Service Invoice with complete requirements and signatures ready for payment

 

 

1 Check and verify documents and signatures

 

 

 

 

 

None

 

 

 

 

5 minutes

 

 

 

 

 

 

JOSEPHINE R. SAMATRA

Revenue Collector Clerk III

Municipal Treasury Office

 

 

2. Receive Cash and sign portion of voucher for the receipt of payment

2. Give cash equivalent to amount in voucher and Instruct claimant to sign portion of the voucher for the receipt of payment.

None

5 minutes

JOSEPHINE R. SAMATRA

Revenue Collector Clerk III

Municipal Treasury Office

 

TOTAL

 

None

10 minutes

 
Finish